West Yorkshire Queer Stories
Heritage Lottery Fund

WEST YORKSHIRE QUEER STORIES INFORMATION ON DATA PROTECTION

West Yorkshire Queer Stories (WYQS) takes your privacy seriously and are committed to protecting your personal information and working with honesty, transparency and integrity. This policy sets out how we use the information that you provide us with to keep you updated about relevant workshops and events. To see Yorkshire Mesmac’s full data protection policy, follow this link: https://www.mesmac.co.uk/about-us/policies/data-protection(Please embed it into the website and this will allow this to be downloaded as a PDF)

Why We Collect Information

We collect information (or data) to communicate with you about events, training and meetings. The data we collect for mail-outs is a name and an email address.

Additional Information We Might Ask For

If you book a place on a workshop then we may ask for additional information. Typically this will be a telephone number so that we can let you know if anything changes, your dietary requirements and allergies if we are catering. This data will only be kept until the course is completed.

How We Collect Information

The ways we collect information are through our website mailing list, in person at one of our events or if you have booked a place on one of our events via email. Your information is held securely on Yorkshire Mesmac’s secure server emailing service and also by Mailchimp, Here is a link to their privacy policy https://mailchimp.com/legal/privacy/.

What We Won’t Do With Your Data

We will never sell your data, and we will never share it with other organisations for the purposes of their own marketing. We are not involved in any data swapping schemes.

Make It Stop

If you no longer wish to receive our emails, you can opt of this service at any time by clicking the unsubscribe link in the mail-out or by contacting us and letting us know your wishes. mailto:wyqs@mesmac.co.uk

Google Analytics

West Yorkshire Queer Stories uses Google Analytics to collect information about visitor patterns on our website. Google Analytics stores information about which pages are visited, how long each visitor spends on the site, how they got here and which pages are visited. Your name and address is not stored and therefore cannot be used to identify who you are. You can find out more about Google's position on privacy as regards its analytics service.

Privacy and the Law

The Law on Data Protection is derived from various pieces of legislation including the Data Protection Act and the General Data Protection Regulation or GDPR, to which all organisations based in the UK will need to be compliant by May 2018. The GDPR states that personal data can only be ‘processed’ (i.e. collected, stored and analysed) if there is a legal ground to do so.

Documentation – the use of photographs, audio and video data

WYQS will seek consent to collect and hold digital photographs, audio and video files. This consent will be specific, time based and the data will only be collected and processed when the organisation has a Legitimate Interest for doing so.

Right to be Forgotten

Finally, WYQS, will be happy to provide you with all the data that we hold on you and to delete it from our records if requested. If you wish to see or delete the data that we hold on you, we will need to see an original piece of primary identification such as a passport or driving license before we will be able to release the information. Once you have made a request we will respond within 30 days as required by the GDPR legislation.